Privacy Policy

1. Scope

This policy applies to information collected through this public marketing website only. It does not replace a HIPAA Notice of Privacy Practices for protected health information (PHI) created or maintained in connection with clinical care. Medical records, patient messaging, and clinical scheduling are handled through our patient portal and practice systems—not this website.

2. Information we collect

This marketing website is designed not to collect personal health information. We may collect:

• Contact you initiate. If you email or call us using the addresses or phone number published on this site, we receive the information you choose to include in that communication.
• Basic technical data. Standard server or hosting logs may include IP address, browser type, pages visited, and timestamps. Our hosting provider (including GitLab Pages or a successor host) may process this data to operate and secure the site.
• Optional analytics. If we later enable website analytics, we will update this policy to describe the tools used and choices available to you.

Please do not send sensitive medical details by email to addresses listed on this website. Use the patient portal (coming soon) or call for clinical matters.

3. How we use information

We use information related to this website to:

• Respond to appointment requests and general inquiries
• Operate, maintain, and improve the website
• Protect the security and integrity of our systems
• Comply with applicable law

4. Sharing of information

We do not sell personal information collected through this marketing website. We may share limited information with service providers who help us host or operate the site, and when required by law or to protect rights, safety, and security.

5. Cookies and similar technologies

This site may use essential cookies or similar technologies needed for basic operation and security. We do not currently use advertising cookies on this marketing website.

6. Data retention

We retain inquiry-related communications for as long as needed to respond and manage our practice operations, and as otherwise required by law. Technical logs are retained according to our hosting provider's practices and our operational needs.

7. Children's privacy

This marketing website is intended for a general audience and is not directed to children under 13. We do not knowingly collect personal information from children through this site.

8. Your choices

You may contact us to update or correct contact information you have provided, or to ask questions about this policy. Clinical record requests are handled through our patient portal and medical records processes once available—not through this website.

9. Security

We take reasonable measures to protect this website. No method of transmission over the internet is completely secure. Do not use this marketing site to transmit PHI.

10. Changes

We may update this Privacy Policy from time to time. The effective date above will be revised when changes are posted.

11. Contact

Wyndrose Family Clinic
Email: [email protected]
Phone: 425.614.8404